Human Resources document and digital records management

Businesses handle thousands of P60s, P45s, P11Ds (UK), or I-9s and social security documents (US), plus workforce contracts and many other document types each year. Labour legislation, regulation and compliance also place a heavy admin burden on HR teams.

Document management solutions with document imaging and archiving help HR Managers and their departments to capture and associate documents with employees in a digital format, which eliminates the need for physical document storage and manual collation and file searching. Document Manager integrates seamlessly with other business systems, such as HR and Payroll applications, and gives users access to documents via a rich client or web interface.

Document Manager works within legacy HR solutions via the HR solution GUI. It also ensures all security protocols within the existing HR solution are enforced.

Electronic document management enables all physical and digital documents relating to an employee to be captured and stored, however they enter the company, as paper, emails or any other digital format.

HR Managers and their teams can reduce admin and increase their focus on strategic issues as Document Manager controls many core HR functions in the backgroud, automatically. From employee on-boarding with all relevant HR information capture, through asssured retention and, ultimately, to assured document deletion, Document Manager is the ideal HR solution

HR documents can be produced without undue effort for audits, performance reviews, disciplinary proceedings, legal proceedings, retirement or exit. All documents scanned into Document Manager are admissible in court in their electronic form.

Document Manager is a leading end-to-end digital document management solution and software supplier which provides DM solutions to customers around the world and in all market sectors including HR, Financial Services, Logistics, Policing, Retail and Education.

Challenges and solutions in HR digital records management | Video

Document Logistix HR specialist, Chris Gubbins, covers some of the challenges and solutions for HR departments, how to improve capture, audit and retention processes, and how to see your potential new system working using your company processes and data.