CLOUD-BASED SAAS DOCUMENT MANAGEMENT FROM DOCUMENT LOGISTIX PROVIDES A SOLUTION TO BUSINESS-CRITICAL DOCUMENT MANAGEMENT ISSUES.
For some companies and organisations, having an application that uses resources in the Cloud, provides the ideal document management solution. The users are not responsible for hardware maintenance or costs, as the vendor is. Leading document management applications take this one step further with 'Software as a Service' (SaaS) to enable customers to harness the power of Cloud document management.
With SaaS document management you are not responsible for the maintenance of the application or the servers it runs on, so users can focus on using the application to get their job done. As time goes by, you don’t need staff to upgrade your system, or to monitor servers or your network. All you have to do is plug into the application, and pay only for what you use. SaaS DM is popular with small and medium sized companies, but is also in organisations in which the DM application is used by thousands.
Cloud based SaaS offers quick and easy document retrieval, permitting saved and automated searches; numerous methods for importing documents easily; scanning, auto-importing, and drag & drop. Document Manager also provides end users with tools such as: Annotation tools for images, Versioning, and Check-In/Check-Out as well as integration with Microsoft® Office. All user actions are fully audited, ensuring compliance with regulatory bodies. An API is available for those users wishing to add specific functionality or integrations.
Physical disaster can threaten company data, but cloud-based ECM has become a real antidote to risks of on-premises data loss.
The benefits of Cloud-based DR and Back Up include: the ability to access your businesses sensitive data at anytime from anywhere; risk mitigation and liability of theft if a disaster strikes; and Cloud back up and redundancy that ensures renewed access to your information instantly.
DOCUMENT SECURITY: Document Manager provides industry standard security throughout the document lifecycle. Whatever the application there are always concerns over security and privacy of information accessible via the public internet.
Ultimately nothing is hack-proof, as evidenced by the ever frequent high profile news stories of Government agencies or Social Media sites being targeted, however, there are steps that can be taken to minimize the risks, and limit any consequences.
DOCUMENT MANAGER SOFTWARE: Document Manager is architected as a ‘multitier’ application based on HTML-5. Our solution incorporates countermeasures recommended as best practice by OWASP. As well as protecting against external threats we also protect against internal risks, using encryption of key configuration settings and obfuscation of application code.
ENCRYPTION: The document files held in the system are themselves encrypted, so in the extremely unlikely event of the data center security being breached, and access to the document files obtained, their content remains secure. Even trusted data center staff will not have access to document content. All user credentials are hashed with a one way hash that even we cannot decode.
WORKSTATION SECURITY: All temporary files held on the workstation are encrypted.
Documents scanned at the workstation are encrypted whilst on the workstation and decrypted after upload, so any use of shared workstations does not expose information between users.
VALIDATION: Although best practice measures for security are followed by our software engineers and hosting provider(s) we are not complacent enough to believe we are infallible. Our solution has been independently Penetration tested to ensure that nothing has been overlooked, and this process is ongoing. Some of our key customers also commission their own penetration testing.
USER LEVEL SECURITY: User account management is managed by you, or if you prefer we can manage it for you. User password policies can be applied, including mix of alpha/numeric passwords, case sensitive and periodic password changes, including account lock out on failures. All system access is audited so you have a full record of who has had access to which documents, when and where from. For ultimate access control we now offer Multi-Factor authentication requiring a second access code in addition to username and password.
Contact Document Logistix for more information about Cloud-based Document Management Software as a Service (SaaS)
Also See: "The Document Logistix Mobile App makes it easy for our people to connect with business content, quickly and securely, wherever they are."