Document Management for Freight and Shipping Companies

Document Management Solution for Freight, Shipping and Transportation

DOCUMENT MANAGER provides powerful electronic document management for transportation and freight companies

Rail, sea and air freight handlers can manage many documents for each transportation consignment they handle, ranging from shipping notes, to dangerous goods notes, waybills and bills of lading.

It’s important that every piece of documentation is available when it is required by receipting agents, customs or other parties.

Having correct documentation on hand allows efficient loading, unloading, clearance through customs, shipping and tracking – at every stage of transportation – to minimise delays, storage charges, fines and lost shipments.

Many shipping containers comprise multiple consignments that must be handled and documented separately. The cost and time of handling of inbound freight, especially within a cross-dock operation, can rise significantly if the accompanying paperwork is not in order.

Document Manager for freight transportation documentation is a software solution that enables all shipping and delivery documentation to be captured and stored as it is created and to be made instantly available when required, which makes for problem-free transit.

Transportation best practices

Implementing digital document management for transportation involves using systems for real-time access, ensuring data security with encryption and standardising file formats for consistency. Regularly update software, integrate with transportation management systems and train staff on usage. Establish backup protocols, streamline workflows and monitor performance to enhance operational efficiency.

SPEED OF TRANSPORTATION: PUTTING DOCUMENTS INTO THE RIGHT HANDS FASTER

Document Manager provides a powerful, digital document management solution for freight companies putting all documentation for consignments in order and at the finger tips of those needing to work with the consignment – to ensure smooth, efficient transit.

Document Logistix’s document imaging management software captures consignment related documentation and associates it with the transport carrier, such as container number. Documentation can be viewed over the internet, on mobile or desktop, by customers, forwarding agents and customs, using the optional document management module.

ECM (Enterprise Content Management) systems provide forwarding agents with advanced access to consignment documentation to enable more effective planning for goods requiring clearance, or new forwarding documentation.

Document Manager, with its workflow module also accelerates the invoicing process by enabling earlier confirmation of goods received and faster resolution of disputes over shipment details.

The system also makes it very easy for shipping agents to provide compliance documentation when required – to evidence that all documentation is correct and all procedures are being followed.

Our system helps you comply with data and document retention regulations such as GDPR.

BENEFITS OF DOCUMENT MANAGEMENT IN TRANSPORTATION

Digital document management in transportation enhances efficiency by streamlining processes, reducing paperwork and enabling quick access to records. It improves accuracy, minimises errors and supports compliance with regulations. Real-time updates optimise operations, while secure storage ensures data safety. Cost savings, sustainability and improved communication boost productivity and customer satisfaction.