Document Management Solutions for Vehicle Fleets

DOCUMENT MANAGER FOR VEHICLE FLEET MANAGEMENT

Vehicle Fleet Document Management

Fleet managers face an increasing burden of paper work from the Vehicle and Operator Services Agency. Staying on top of it, being compliant, and keeping your vehicles on the road, requires effective document management. Our digital vehicle fleet document management system ensures control, simpler management and compliance

Many companies still struggle with paper systems for ownership, leasing, vehicle taxation, MOT testing, accident reports, personnel records, procedure manuals, and more.

Plus, with new regulations creating ever more paper work, these systems become overloaded, complicated and unreliable.

Fleet Managers need electronic Document Management systems that enable them to react rapidly to VOSA demands, so their fleet can be kept on the road, legally and well maintained.

Fleet documentation must be accurately maintained for VOSA compliance. Storing paper files is simply no longer good enough.

Paper-based processes do not enable remote staff to access documents, and records are often inaccurate or incomplete, leaving the operator exposed and open to prosecution.

VEHICLE FLEET MANAGEMENT: DOCUMENT MANAGER FOR FLEET MANAGEMENT

Document Manager for Fleet Management is a digital document management solution that makes running and managing a fleet of vehicles easier – be they HGV / PSV or Cars / LGVs.

Also capture and keep current records of drivers working in your vehicle fleet.

Top 3 reasons to digitise vehicle fleet document management

Efficiency and Accessibility
Digitising fleet documents enables instant access and streamlined organisation, saving time on manual searches.
Compliance and Security
Ensures adherence to regulatory requirements with secure storage, reducing risks of lost or damaged paperwork.
Cost Savings Minimises physical storage needs and administrative overhead, enhancing operational efficiency.

Centralised control

The Document Logistix solution incorporates a central repository that stores a wide variety of documents relating to the vehicle fleet, including emails and other correspondence, which enables highly efficient centralised control of fleet management documents.

Document Manager provides users in remote and multiple site locations with secure access to the centralised document store. Fleet Managers can capture, view, manage and approve documents.

Documents saved locally instantly become part of the central data set.

Document Manager handles all major electronic document types (emails, Word, Excel files, PDFs), scanned images, taxation documents, service records, voice, video and photographic files.

Archiving software stores emails away from the central email server and document workflow software can control all processing.

All information relating to each vehicle is stored in a logical structure with indexing that makes retrieval simple and fast.