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Indexer Module

INDEXING IS ESSENTIAL IN AN ELECTRONIC DOCUMENT MANAGEMENT SYSTEM

Indexer Module – Document Manager

The Indexer Module enables documents stored digitally to be searched for by prime references (eg invoice number, supplier name, personnel number) or by their content (eg documents containing specific words or phrases).

The Indexer module allows users to perform full text searches via the Document Manager Desktop or via a standard web browser using the Document Manager Web module.

The contents of application documents, e-mails, transaction files, web pages and scanned documents are all automatically full text indexed. Users can perform simple free text searches or advanced searching that includes synonym and phonic search tools.

Searches can be saved and set to run on start up or at timed intervals. New documents added are automatically full text indexed requiring no user or administrator intervention.

Key Functions of a Document Indexer Module:

Metadata Extraction
Captures key information from documents such as titles, dates, author names and keywords.
Full-Text Indexing
Uses Optical Character Recognition (OCR) and text analysis to make scanned documents and PDFs searchable.
Categorisation & Tagging
Assigns relevant tags or categories based on document content.
Search Optimisation
Enhances search results by ranking documents based on relevance.
Automated Processing
Applies AI or predefined rules to extract important data fields.