Facilities Management Document Workflow Software

Automate Your Facilities Management System

Working with Facilities Managers over the past twenty five years we have found that there are consistent priorities. Here are the signifcant issues addressed by Facilities Management Document Management Software:

• Continuity of service
• Sustainability and the environment
• Cost effectiveness
• Yield management
  
  

Centralise records for success

The starting point to running a building efficiently is secure, centralised digital documentation. Paper-based systems are inefficient and archaic, and operating multiple is ineffient.

Introducing facilities management software to manage your assets and equipment, streamline work order processes and reduce space and maintenance costs.

Document Manager provides an automated system for managing planned and preventive maintenance, and critical functions from finance to HR..

Facilities management generates vast amounts of information in the form of paper, emails, digital documents and photographic and video references. 

Facilities management services can be completely automated. Configure SLAs, prioritise tasks, assign resources, specify delivery times and prevent penalties affecting your Help Desk. Automate the workflow for any assignment.

A streamlined information capture, storage, retrieve and share system helps to manage facilities, occupants and suppliers across all critical functions, from invoicing and finance, to procurement and supplies management, health and safety, security, inspections, insurance and regulatory compliance.

Document Logistix’s facilities management solutions help customers to manage information contained in all document types – paper and electronic – so that facilities perform better commercially and operationally.

Facilities document management software enables managers and staff to focus on their roles and important tasks rather waste time searching for information or buried in low-level admin tasks. 

Document management software: ‘Facilities Manager’

Document Manager: Facilities enables Facilities Management firms to introduce automation and set up alerts for critical tasks and deadlines such as building inspections, contract renewals and reviews.

Document Logistix software has a dynamic workflow function that enables facilities managers to set rules-based processes that include budget thresholds, approvals, queries and incident escalation paths.

Audit trails are also an important attribute of Document Manager: Facilities. Audits are time-consuming, often costly, and can be fraught with issues of missing or out-of-date information, and lack of traceability.

Document Manager system users can see at a glance historical and current activity, and generate comprehensive time-stamped reports on actions and the associated personnel.

For knowledge workers and operations management teams, Document Manager: Facilities is a resourceful tool that makes it easy to search for information by date range or view records by contact type, such as billing, contracts, maintenance records or even complaints.