Go Green with Document Management

CREATE A GREENER, PAPERLESS OFFICE WITH DOCUMENT MANAGER.

Go Green by reducing paper use with digital document management

Deploying document management software dramatically reduces a business’ reliance on paper. All incoming paper mail, invoices and other documents captured or scanned automatically, and the digital images are archived along with other digital documents such as emails. Users can then file, search, annotate, share and process these documents without ever reverting back to physical paper. Go Green with document management.

What are the Green benefits of digital document management?

Digital document management offers significant environmental benefits by reducing paper use, cutting down deforestation and lowering greenhouse gas emissions from paper production and transportation.

Digisation minimises energy consumption and waste associated with printing, storing and disposing of physical documents.

Additionally, digital storage saves office space and reduces the need for physical filing systems. By facilitating remote access, it also lowers the carbon footprint of travel and commuting, making businesses more sustainable and environmentally friendly.

In a blog on worldwide paper use, Toner Buzz, suggests that more than 400 million tons of paper and paperboard are used worldwide each year, with a projected increase to 476 million tons by 2032.

Go Green with document management to modernise your business processes for enhanced sustainability.

Eliminate printing and photocopying

Printing and photocopying are expensive and environmentally unfriendly processes. They have no place in the modern paperless office. Document management software cuts the amount of printing and photo-copying required to run any business.

Document management software enables users to view, archive, annotate and share documents with colleagues in an entirely digital format.

All of the tasks users once printed or photocopied documents for are taken care of in the digital form.

Avoid using courier vans

The courier and mail services that ferry documents between businesses and sites are an often overlooked environmental impact of paper based processes.

Adopting a truly paperless office eliminates the use of polluting couriers and postal vans.

Eliminate the internal mail system

It may sound obvious, but internal mail trolley staff are major users of elevators in many large businesses.

Moving to a digital document management system will eliminate a very large amount of energy consumption over time as documents no longer need to be ferried about the building.

Go Green overhead reduction

By digitising your business processes you reduce the number of people needed to perform the same basic administrative tasks.

Eliminating menial data entry, archiving roles and internal mail functions allows you to reduce office space, heating, lighting and elevator costs.

Making your business less labour intensive has a positive environmental impact.

Eliminate filing cabinets and archive rooms

By moving to a paperless office with Document Manager, you will get rid of your archive rooms and filing cabinets.

Digitisation means you can cut the office space that you have to heat and provide lighting for.

Reduce paper consumption

It’s not just the paper you use that has an environmental impact.

When you send documents around via snail mail you use envelopes. As you accumulate paper documents you use ring binders and other folders, and when you physically archive your business documents you use archive bozes.

Go Green with Document Management. All that consumption is eliminated when you migrate your business to Document Manager.

There are so many ways that making your business a truly paperless office environment reduces your carbon footprint.

Book call to discuss how to go green with digital document management

Go Green statistics

Digital document management brings measurable environmental benefits. According to studies, companies adopting digital systems can reduce paper consumption by up to 80%.

Producing one ton of paper emits about 2,770 pounds of carbon dioxide, meaning digital processes can reduce greenhouse gas emissions by thousands of tons yearly across industries.

Additionally, each ton of recycled paper saves 7,000 gallons of water and 3.3 cubic yards of landfill space.

Go Green to cut down on energy use from paper manufacturing and printing. Digital management also decreases energy demands by around 20-30%, which promotes overall sustainability in business operations.