Document Management for Drinks Distribution

End-To-End Document Management for Drinks Distribution Logistics

Drinks distribution document management and logistics

Drinks distribution operations face unique document management challenges. Distributors typically deal with a large client base of retail and entertainment customers. Digital document management helps distributors optimise routes and deliveries, and comply with all relevant regulations

Drinks distributors need to keep customers fully stocked year round, despite highly fluctuating seasonal demand. To achieve this, distribution operations must be able to execute orders accurately within very tight timescales.

To enable rapid delivery turnaround and subsequent customer invoicing, suppliers must ensure that their POD documents are captured and processed quickly and effectively.

Other key documentation such as goods-in receipts, supplier invoices and vehicle records must also be captured if the operation is to run smoothly and efficiently.

Any document management solution for this industry must also be able to handle the consolidated nature of various delivery documents – whereby a single delivery note will be used to satisfy several customers during one delivery run.

Some distributors have made steps towards the automation of delivery document capture and management. But many still use paper-based systems that result in increasing debtor days and growing issues around the storage of volumes of paper.

YOUR SECTOR: DOCUMENT MANAGEMENT FOR DRINKS DISTRIBUTION

Document Manager for Drinks Logistics is an electronic document management solution designed to automate and accelerate the daily tasks associated with capturing, storing, processing and managing PODs and other delivery documentation.

Store, index, centralise, control all documents compliantly

The core of the solution is a simple yet powerful scanning engine which has the capacity to provide manual or fully automated indexing in order to capture high volumes of documents accurately and efficiently.

By using user-definable indexing fields and folder structures, PODs and other related documentation can be captured, stored and presented to internal and external users using a simple interface to the digital document management system.

In addition to the solution’s ability to capture vast numbers of PODs, Document Manager also features a range of useful functions: these include missing POD reporting, vehicle fleet documentat management and HR documentation management.

Integration with finance applications through its workflow software enhances invoicing processes, while the email archiving software module optimises the use of central email servers.

Document Manager can be customised to suit individual operational needs and will result in a complete ECM (Enterprise Content Management) solution within a Drinks Logistics business. Built-in compliance functions ensure adherence to GDPR.